Grant Tuition Payment Request
The Grant Tuition Payment Request form is used to request Graduate School tuition credits and/or fees for graduate students paid from an extramural grant where tuition is an allowable expense. This applies only to accounts with a five digit account string starting with "7". The form (linked below) will provide additional information to guide you through the request process.
Note that the form must be initiated by the grant’s Principal Investigator or Authorized Signer.
To start your Grant Tuition Payment Request form, please click link coming soon...
Frequently Asked Questions (FAQs)
Who can start a Grant Tuition Payment Request form?
The PI or other authorized signer on the grant account must start the form. The individual who starts the form can add an additional individual to receive a copy of the form when the entire process is complete.
How far ahead can the Grant Tuition Payment Request form be submitted? Can I submit a form for the fall in the spring?
Forms can be submitted for the next upcoming semester as soon as a student is able to confirm that they can see the tuition amount calculated in their Bursar’s account. This is approximately 10 days prior to the initial bill and approximately 40 days prior to the bill due date/start of classes.
What happens if the next increment of an award or a new award has not yet been received by the university when a tuition bill needs to be paid?
Grant awards arrive every day and sometimes are not convenient for the payment of tuition at a particular time. If you are in this situation, please reach out to postaward@marquette.edu to discuss the best option.
Can I select more than one term at a time?
No. Each term for which tuition is being requested needs a separate form.
Where do I include the Graduate School fees?
Graduate School fees are included on the form.
Can I submit a request for multiple students on a form?
No. Each student being supported needs to have their own form completed. The form will be routed to the student, and they will need to confirm the number of credits for which they have registered.
How long will it take from the time the form is completed to see that the tuition has been paid?
It can take between 7-14 days for the form to be completed, reviewed, processed, and credit applied to the student account.
What if the form is completed incorrectly?
The form will be returned with notes. These issues must be corrected and resubmitted.
How can I see where the form is in the process?
The initiator and the student will be able to look at the DocuSign envelope to see where the tuition form is in the process.
How can a student confirm that tuition has been paid?
A student can look in their Bursar account to see if tuition has been applied. They will also receive a notification via DocuSign.
How can a PI confirm that tuition has been paid?
The initiator and anyone they designate will be notified by DocuSign when the form is complete.
Can I use this process for tuition that needs to be paid back if certain requirements aren’t met?
Extra time must be allowed for student acceptance of the award and for manual processing by Financial Aid.
What if a student needs to have more credits added?
Please complete a new form requesting to add only the additional credits. Every effort should be made to sign up for all necessary credits at one time.
What if a student drops a course/needs fewer credits?
Please contact postaward@marquette.edu to review the specific situation and determine further action.
If a form is completed and a student receives additional aid, should I check their tuition payment status again?
Yes. It may be possible for additional transactions to the account to undo a prior transaction
Who do I contact if I have a problem?
Please contact postaward@marquette.edu.
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Graduate School Policy
Grant-Funded Graduate Research Assistant Offer Letter Template
The offer letter template can be accessed via the link below, located in the right sidebar under Faculty Staff Resources.