Financial Aid Resources for Faculty

Tuition Scholarship Credit Policy

Effective September 1, 2019: This policy is intended to simplify the process of requesting tuition scholarships for graduate students who are fully supported either by faculty research grants or other external sources. 

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Part 1: Requesting tuition credits to support Ph.D. students for whom an external source of funding provides stipend money, but does not cover tuition.

Eligibility

In any given year, Principal Investigators may apply for a one, two, or three (i.e., summer) semester full tuition scholarship from the Graduate School for every one semester of documented stipend funding obtained to support a doctoral student (1 semester of stipend funding = 1 semester of tuition).  The funding obtained must meet the following rules:

  1. The stipend funding must be the same or higher than the department’s standard full-time, 9-month TA rate (or 12-month rate if applicable).
  2. The student for whom credits are being requested must be enrolled in, or admitted to, a Marquette University Doctoral program. 
  3. The funding must come through sanctioned university channels (e.g., UA, ORSP, etc.) and originate from sources outside the University, such as grants, gifts or fellowships that do not allow tuition as an expense, externally-funded fellowships awarded through MU, private donors, paid practica, etc.
  4. The source of funding for the assistantship must be identified and programs must provide documentation that funding is available prior to the scholarship credits being committed.
  5. Alternate sources of funding that allow for the paying of tuition credits must first be explored prior to a match being awarded. 

Exclusions

Programs may only utilize this full-tuition scholarship if it is used to fill capacity in existing doctoral programs.  The addition of a student through this mechanism must: 

  1. Be used to expand the size of doctoral classes or to increase the duration of support for existing students.
  2. Not result in an expansion in the number of graduate course offerings (i.e., adding the student will not require more instructional resources to be allocated)

Application Process

  • All requests from Part 1 that are based on grants/contracts running through ORSP will be submitted and approved via Kuali and must be signed off on by the Department Head, PI’s College Dean, and ORSP staff.
  • All requests from Part 1 that are based on funding from UA or another part of the University that does not involve ORSP will be submitted and approved by the Graduate School. Units applying for support via the Graduate School must complete the Request for Credits form and receive signatures from the Department Head and the PI’s College Dean.  The signed application, plus supporting documents should be submitted to the Dean of the Graduate School.  The Dean of the Graduate School will inform the Department with respect to how much and for which terms the tuition scholarship credits will be made available.

Part 2: Requesting tuition credits to support graduate students on an extramural grant that includes tuition as an allowable expense. 

Refer to the Office of Research an Sponsored Program's grant tuition payment request policy.